Subject: Revised Quotation Email
Dear [Recipient’s Name],
I hope this message finds you well. Attached, you will find the revised quotation based on our recent discussion. This document includes updated prices and terms. Please review the details at your convenience. If you have any questions or need further adjustments, feel free to reach out. I look forward to your response.
Best regards,
[Your Name]
[Your Position]
[Your Company]
The Best Structure for a Revised Quotation Email
When you need to send a revised quotation email, it’s important that your message is clear and easy to understand. A well-structured email not only conveys your new pricing but also keeps that friendly and professional tone, making it more likely that your recipient will appreciate your efforts. Here’s a breakdown of how you can structure your revised quotation email effectively.
1. Subject Line
Your subject line is the first thing your recipient sees, so it needs to be straightforward and to the point. Here are some suggestions:
- Revised Quotation for [Project/Service Name]
- Updated Pricing Details for [Project/Service Name]
- [Your Company Name]: Revised Quotation Enclosed
2. Greeting
Start your email with a friendly greeting. It helps set a positive tone right from the outset! Here are a couple of options:
- Hi [Recipient’s Name],
- Hello [Recipient’s Name],
3. Introductory Paragraph
In your opening paragraph, briefly explain why you’re sending the email. You might mention any discussions you had or clarify that you’re following up with a revised quotation. Here’s an example:
I hope this message finds you well! Following our recent conversation about your project needs, I’m sending you the revised quotation for your review. I appreciate your patience as we adjusted the details.
4. New Quotation Table
Next, you should clearly present the revised quotation. A clean table format works best here as it keeps everything organized and easy to read.
| Item/Service | Description | Original Price | Revised Price |
|---|---|---|---|
| Example Service 1 | Original Description | $100 | $90 |
| Example Service 2 | Updated Description | $200 | $180 |
| Example Service 3 | New Additions | N/A | $50 |
5. Brief Explanation of Changes
After the table, it’s helpful to offer a brief explanation of any changes that you made. This can build trust and clarity about why the numbers have shifted, which is especially useful if there’s a significant difference. You can format this section as follows:
- Adjusted pricing based on increased efficiencies
- Added additional services at a competitive rate
- Discounts applied for long-term contracts
6. Call to Action
Encourage your recipient to take action. This could be as simple as asking them to review the quote and reach out with any questions. Here’s a friendly prompt you could use:
Please take a moment to review the updated quotation. I’m here to answer any questions or clarify any points that may come up. Just let me know!
7. Closing
Wrap up your email with a friendly closing statement. This leaves a good last impression. Here are a few options:
- Looking forward to hearing from you!
- Thanks for your attention to this matter!
- Excited to work together!
8. Sign-off
Lastly, don’t forget to sign your name along with any additional details like your job title and company name. Here’s how it could look:
Best,
[Your Name]
[Your Job Title]
[Your Company Name]
[Your Contact Information]
Revised Quotation Email Samples
Revision Due to Updated Specifications
Dear [Recipient’s Name],
I hope this message finds you well. Thank you for your interest in our services/products. After reviewing your initial request, we have updated the quotation in accordance with your revised specifications. Please find the new quotation attached for your consideration.
- Item 1: Updated features
- Item 2: Adjusted pricing
- Item 3: New delivery timeline
Should you have any questions or need further adjustments, please don’t hesitate to reach out.
Best regards,
[Your Name]
[Your Position]
[Your Company]
Revision for Promotional Pricing
Dear [Recipient’s Name],
I hope you are having a great day! We are excited to inform you that we have revised your quotation to include our current promotional pricing. We appreciate your interest and wanted to ensure you received the best possible offer.
- Discount: 15% off the total price
- Special Offer: Free shipping for orders over $200
- Validity: Offer valid until [end date]
Feel free to contact me if you need any changes or additional information.
Warm regards,
[Your Name]
[Your Position]
[Your Company]
Follow-Up on Quotation Adjustments
Dear [Recipient’s Name],
I hope this email finds you well. Following up on our previous discussion, I have made the necessary adjustments to your quotation as per your feedback. Attached is the revised document for your review.
- Changes: Increased quantity at a reduced price
- Terms: Updated payment terms
- Service: Included additional support options
Let me know if you need further adjustments or if you’d like to discuss further!
Best wishes,
[Your Name]
[Your Position]
[Your Company]
Quotation Correction Email
Dear [Recipient’s Name],
I hope you’re well. I would like to bring to your attention a correction regarding the quotation I sent earlier. Upon review, I discovered some discrepancies that needed to be addressed, and I have updated the document accordingly.
- Correction: Incorrect pricing on Item X
- Adjustment: Accurate delivery date
- Clarification: Payment terms updated
My sincere apologies for any confusion this may have caused. Thank you for your understanding, and please feel free to reach out with any further questions.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Based on Competitive Analysis
Dear [Recipient’s Name],
I hope you are doing well. After conducting a thorough analysis of our pricing compared to competitors, I have revised your quotation to better align with current market rates. Attached is the updated quotation for your review.
- Comparison: Pricing adjusted to remain competitive
- Incentives: Added volume purchase discounts
- Extended Offer: Longer payment terms for your convenience
If you have any feedback or require further adjustments, please don’t hesitate to let me know.
Kind regards,
[Your Name]
[Your Position]
[Your Company]
What is a Revised Quotation Email?
A Revised Quotation Email is a formal message sent to a client or customer to update a previous quotation. This email usually contains adjusted prices, terms, or conditions based on new information or changes in the requirements. The sender often revises the quotation due to changes in costs, client expectations, or any negotiation outcomes. The email aims to provide clarity and ensure that both parties are aligned on the new terms. It typically maintains a professional tone and offers all necessary details for the recipient to understand the adjustments.
Why Should You Send a Revised Quotation Email?
You should send a Revised Quotation Email to maintain transparency with your clients. It helps to reassure clients that you value their business and are willing to adjust to meet their needs. Sending this email also minimizes the risk of misunderstandings. When you communicate clearly about changes, clients can make informed decisions. Moreover, a revised email can enhance your professionalism and strengthen your business relationship, showing that you are attentive and responsive to their requirements.
How Do You Structure a Revised Quotation Email?
To structure a Revised Quotation Email, start with a clear subject line that indicates it is a revised quotation. Begin the email with a polite greeting and reference the previous quotation. Then, state the purpose of the email, highlighting the changes made. List the revised figures, terms, and any other relevant information in a clear manner. Finally, invite the recipient to ask questions or discuss further, and close the email with a courteous sign-off. This organized approach helps the recipient easily understand the changes.
What Elements Should Be Included in a Revised Quotation Email?
A Revised Quotation Email should include several essential elements. Start with the sender’s and recipient’s contact information at the top. Include a clear subject line to identify the email’s purpose. In the message, reference the original quotation date and number so the recipient can easily track changes. Clearly list all revised items, including prices and terms. Finally, include a call to action, inviting feedback or questions, and end the email with a professional closing. These elements ensure the email is comprehensive and easy to follow.
And there you have it—everything you need to know about crafting the perfect revised quotation email! We hope you feel more confident and ready to tackle your next quote like a pro. Thanks for hanging out with us today and diving into the nitty-gritty of email etiquette. Don’t be a stranger; we’d love to see you back here for more tips and tricks. Until next time, happy emailing!